Process

1. Payroll Evaluation, Setup & Timeline

Direct Payroll will liaise with the client to establish a payroll timeline that satisfies both the company and the regulatory requirements. This timeline will not only act as a guide but also dictate suitable time limits to guarantee an effective, sustainable and efficient payroll process.

2. Parallel Payroll

In the setup stage, Direct Payroll will perform several cross checking activities to ensure correct transition to an outsourced model. A ‘trial’, is the primary process to identify and record minor difficulties of your present payroll intricacies.

ONCE ‘LIVE’, THE PAYROLL PROCESS:

1. Data Collection

Clients can use their current data collection technique however, Direct Payroll can guide and assist with any modifications that the client may demand.

2. Payroll Masterfile Modifications & Timesheet Delivery

Clients will have to forward their personal payroll Masterfile including employees’ hours, additions and deductions as well as their applicable master file modifications, new employee forms, holiday forms to Direct Payroll for processing. Additionally, Direct Payroll will liaise with appropriate location managers to ensure the accurate and timely delivery of the payroll data.

3. Masterfile Evaluation & Signature Approval

Upon receipt of Masterfile Modifications, New Employee Forms and Timesheets, the Payroll Manager will review for accuracy. In case of any inconsistency or if further clarification is required, the Payroll Manager will notify the client or location manager before proceeding with processing.

4. Payroll Processing

Direct Payroll data will enter every information from the spreadsheet. The payroll manager will use the powerful payroll interpreting ‘set and forget’ software, enabling precise computations of all additions and deductions to develop a unique payslip for every employee.

5. Report Generation

Once the payroll calculations are completed, the payroll manager will generate the appropriate and approved payroll reports to be delivered to the client. These include, but are not restricted to:

  • Payslips
  • Payments Overview
  • Payment Overview by Department
  • Additions and deductions

6. Client Approval

Upon receipt, the main contact(s) within the organisation will review the payroll data/reports. Where appropriate, Direct Payroll will communicate directly with the location managers and have them verify their own data thereby, minimizing the burden on ‘head office based’ workers. A quick reply through email is all that is required for the payroll data to be released.

7. Payroll Release

Once the payroll has been approved, the Direct Payroll manager will forward the finalising files to the appropriate personnel. Including:

  • BACS files, FAX Autopay filled forms so that it can then be uploaded into the client’s banking system.
  • The electronic distribution of pay slips to employee’s designated email addresses.
  • Filing RTI reports to HMRC
  • Generation and forwarding of Payroll reports.
  • All reports and payslips can be easily downloaded from our Client Area for quick reference

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How does our payroll service Work?

How we work

For reliable, affordable and fast outsourced payroll services, consider Direct Payroll. No surprise more UK companies are choosing us. We work laterally with our clients offering them convenient payroll solutions which makes them become more efficient and at the same time, save them money. Click here and read what some of our customers say about us.

Testimonials

I was hesitant in changing my payroll provider part way through the year but the process was very smooth and stress-free. Direct Payroll took care of everything and ensured an easy transition. I am very impressed with the speed and accuracy of their service, they usually process our payroll and send all payslips to my employees within 48 hours of receiving all the information.

We have been outsourcing our monthly payroll to Direct Payroll for a number of years now and could not be happier with their services. Our agent is very friendly and professional, ready to answer any question or doubt we may have. I particularly find very useful the online client area on their website where I can access reports and payslips when I need them. I would recommend Direct Payroll as a first point of contact to any organisation contemplating outsourcing their payroll.

We used to run our weekly payroll in-house, this started to take up a lot of our time and it was a constant headaches to keep up with all the regulatory changes and ensuring our employees got paid on time. Outsourcing our payroll to Direct Payroll was the best decision ever, their fees are excellent value for money, we should have done it earlier!

Our staging date was fast approaching when we contacted Direct Payroll. They evaluated our workforce payroll and were able to recommend a suitable pension provider that met our needs. The payroll is always on time and accurate, very happy with their service!

Working with Direct Payroll has helped us to significantly reduce our payroll related costs. In addition to this, knowing that they would deal with any HMRC query gives us great peace of mind. Their Payroll Masterfile is very intuitive and easy to use, I like the option to be able to send all the data online as I am often out and about.

Running our monthly payroll for 150 employees used to be a very tedious activity which took a lot of resources from our business. Outsourcing to Direct Payroll was the right decision and we could not be happier with their professional and friendly services. Highly recommended!

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